Meeting
Minutes -
SMAHL
House Board Meeting 7-9-01 (month
of July )
Meeting
called to order at 7:10 p.m. by Harold St.John
Present:
St. John, Sorg, Kitz, Callan, Heldt, Kuhr
Absent:
Gomach, Klee , Puhl
Minutes of the June were distributed. Pat Heldt motioned to accept the minutes as presented, Harold St. John seconded the motion. The minutes were approved unanimously.
Old
Business
OFFICE
REPORTS
Secretary
(Klee) -
Treasurer
(Kitz/Cook) -
·
As part
of the Tam O’Shanter Rink 1 remodeling, our new equipment area will be ready
in August.
Motion => A
motion was made by Tom Kits, seconded by Pat Heldt to pay for a fenced, locked
area within the equipment room to store all SMAHL House Equipment in a secure
fashion. The cost of the fencing
and the lock is not to exceed $1200. The
motion passed unanimously.
·
Reviewed
the projected budget based on current enrollment and projected ice availability.
Discussion was held on whether to raise the fees for next year based on a
$10/hr ice costs increase as well as a projected increase in the number of hours
for each house player.
Motion => A
motion was made by Pat Heldt, seconded by Dennis Callan to set the House
registration fee at $330. The
motion passed unanimously.
Scheduling
(Heldt)
-
·
We do not
have our ice allocation from Tam O’Shanter, although initial indications are
that we will receive somewhere between what we have received in the past years,
but below what we requested.
·
The
Monroe ice rink has still not finalized the ice for the Monroe program and
therefore cannot provide any ideas on whether or not we will receive any part of
our request. They are still hoping
to have this completed in the next 2 weeks.
·
The new
player ratings session has been set for August 21st from 6-9 p.m..
Rules
& Discipline (Gomach) -
·
No Report
Equipment
(Puhl) -
·
No report
Coaching
- (Sorg) -
·
The costs
for the Associate (Sept 15th) and Intermediate (Sept 16th)
clinics is set at $65 and $70 respectively.
They will need 60 minutes of ice for the Associate clinic.
·
Tentative
date for the IP clinic is Sept 15th. They will need 90 minutes of ice for the IP clinic.
·
Bruce is
preparing the guidelines for how the player draft will be held this year,
including limits on how many players a coach can reserve as Assistant Coaches
and Sponsors. Bruce will present
the Draft plan at the next board meeting.
Finance
- (Callan)
·
Jerseys
have been ordered through the Tam O’Shanter Pro Shop.
Public
Relations (Kuhr) -
·
Confirmed
with Tam O’Shanter that they will not be providing personnel to run the
scoreboard during House games this year. Joe
Reynolds and Kevin Kuhr will prepare a communications and education plan for
training parents on how to take over this responsibility.
·
Initiated
discussions with the Pinnacle on possible dates for next years banquet as well
as any changes in the costs of the food or facility.
·
Will
develop a short survey to be handed out at House Registration to poll the member
ship on several key items, including the possible elimination of the end of year
Banquet.
·
Flyers
for the Coaches Clinic(s) have been prepared and will be distributed during
House Registration as well as posted on the web site. The final details on the costs and timings for the IP clinic
will be confirmed prior to the next board meeting.
·
The Used
Equipment Sale has been set for August 14th, from 6 – 7:30 p.m. in
the Tam O’Shanter lobby. Information
on how to participate in the sale will be distributed during the House
Registration sessions the week prior to this.
New
Business
·
The
Simplicity Card deal was reviewed in detail and we are in fact locked into a 3
year deal. After much discussion on
how to take advantage of our allotment of cards, the following plan was
approved:
·
Each
House player will receive one card ($3 cost to SMAHL) during the registration.
·
The
families have the option of selling the card(s) for $10 or using it for
themselves.
·
Those
families that wish to sell more cards to help offset their costs, can purchase
additional cards for $3/ea.
·
Kevin
Kuhr will prepare a flyer that will be handed out during registration to explain
the process.
·
John
Henson requested that we setup 3 generic e-mail accounts (president@sylvaniahockey.org,
vp-house@sylvaniahockey.org,
and vp-travel@sylvaniahockey.org)
that can be used to communicate to SMAHL. Pat
Heldt will register those names and ensure that the e-mail is forwarded to each
of their home e-mail accounts.
·
John
Henson reviewed some of the information presented at the Mid-Am Hockey meeting,
highlighting the USA Hockey Age Change proposal (which was accepted), the USA
Hockey rules changes for the 2001-2001 season, and the position of ACE
Coordinator. The ACE coordinator
position, which will become mandatory for Mid-Ad Associations, very closely
mirrors our current Director of Coaches positions in both House and Travel.
As soon as the full details on the ACE Coordinators job description are
completed by Mid-Am, we will compare them to our current positions.
·
We
received word from the Travel Board that they have approved the formation of a
new Pee-Wee Travel Team that will replace one of the two Pee-Wee All-Star teams
in the House Division. The House
division has committed to give the ice previously allocated to one All-Star team
(in 2000-2001, this was 32 hours from mid-September to mid-March) to this new
Travel Team and the House Program will have only one Pee-Wee All-Star Team for
the 2001-2002 season.
The next House Board meeting is Monday, August 20th at 7:00 p.m. in the Loft conference room.
There being no other new business, Harold St. John moved to adjourn the meeting at 9:00 p.m.. Kevin Kuhr seconded the motion. The motion passed unanimously and the meeting was adjourned.
Submitted
by
Daniel
Klee